BWC SOCIAL COMMITTEE

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SOCIAL COMMITTEE MEETING
JANUARY 7, 2020


Present: Elly Allsupp, Barbara Auger, Ann Baker (Secretary), Karen Baxter (Chair), Pat Richards, Bonnie Robbins, Rita Spencer, Debby Winterton.
Guest: Anne Doan (Vice-President BCRA)

Welcome & Call to Order: Karen welcomed everyone and called the meeting to order at 9:30 am.

Last Meeting Minutes Review and Approval: Minutes of 10 December were reviewed. 
A motion was made by Debby and seconded by Ann. Carried.

Old Business
Photo Book – The sample that Karen received was again reviewed. It was decided to not to pursue it.
Bingo – The conveners declined the opportunity to discuss issues at this meeting and both have resigned. We need a new convener as well as 1-2 new volunteers for the cash desk and an additional caller. Advertisements for the same are on the website. Shutdowns may happen if volunteers do not come forward.
Lunch Out Scheduling – A discussion with the organizer has resulted in a plan to move these monthly outings to the 3rd Friday if there are conflicts with events as occurred several times last year.
Share the Wealth (STW) at Events – Each Event Convener will be asked to arrange for volunteers (from the list) to work at their event as we now have no permanent STW convener.

New Business 
AGI Meeting at Sarnia Library – On Friday January 10th. 3 buses have been arranged by Karen to transport residents to the meeting at a minimal cost. The buses leave at 11:45 am. Anne noted that answers to questions that arose at January 3rd meeting will be posted within the next 2 days.

Tickets for Musicals – On March 29th 20 tickets for Fiddler on the Loose (June 16th) will be available. In June 20 tickets will be available for Kinky Boots (September 1st). Transportation is carpooling. See posters for details.

Car Show – Larry Bray has agreed to convene it on June 20th and our Committee will organize the BBQ.

Treasurer’s Report
Elly provided the Treasurer’s Report for the month ending 31 December 2019 as follows: 
Opening Balance $3818.02 Income $10,355.20 Disbursements $7,814.14
Closing Book Balance $6,359.08
A motion was made by Barb and seconded by Debby to accept the Treasurer’s Report as presented. Carried.

Review of Past Events
December 14th Christmas Dinner Dance -140 attended – 12 persons did not receive a full portion of turkey. The caterer has asked in future for 2 weeks notice on numbers. 
Follow Up Action: Karen will forward a letter of apology to those affected. Karen will also contact the caterer to inquire about how she plans to address this situation.  
December 20th Dancing with Doris and Richard - Well received.
December 31st New Year’s Eve Dance - Well received - 65 attended. Elly thanked all who assisted.  

Review of Projected Events (Check Hall Bulletin Board for Details)
January 17th: 6:30 – 9:30 pm Dancing with Doris and Richard 
February 22nd: Afternoon Delight 3 pm – 8 pm – Music by Richard 3-5 pm, dinner and games to follow.
March 28th: A Little Bit of Irish Dinner Dance – Irish stew dinner and music by the Kitchen Band – Bonnie to convene and our Committee to help.
April 20th: Volunteer Recognition Lunch – Free meal but no cost ticket will be required. Karen and Ann to convene.
April 18 or 25th: Dance – Date depends on the availability of the Persuaders.
May 3rd: High Tea – Date depends on caterer
Saturday in June: – Fish Fry Dinner
June 20th: Car Show and BBQ lunch – as above
July 1st: Canada Day – plans to be made later  
Mid August: Corn Roast with Terry Connolly – Bonnie to contact him for dates
September: Potluck at Your Table – Meat will be provided and each table to arrange potluck items.
October 24th: Oktoberfest Dinner Dance – Kitchen Band confirmed other details to follow.

Board Report
Anne indicated that our outstanding cheques have now been received.
The next Management meeting is upcoming. 
Karen has been asked by Management to meet with them directly as the need arises.  

A motion to adjourn the meeting was made by Ann and seconded by Elly at 11:50 pm. Carried. 

Next Meeting Date: Elly will chair on Tuesday February 11th at 9:30 am 

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SOCIAL COMMITTEE MEETING
FEBRUARY 11, 2020

Present: Elly Allsupp, Ann Baker (Secretary), Pat Richards, Bonnie Robbins, Rita Spencer.
Guest: Anne Doan (Vice-President BCRA)
Regrets: Barbara Auger, Karen Baxter, Debby Winterton.

Welcome & Call to Order: Elly welcomed everyone and called the meeting to order at 9:30am.


Last Meeting Minutes Review and Approval: Minutes of 07 January were reviewed. 
A motion was made by Ann and seconded by Pat. Carried.


Old Business
Email from Caterer – Salt & Pepper has notified the Committee that it will no longer cater events at BWC. The email was forwarded to all members.
Convener Needed – The April 18th Evening Dance needs an event convener. Elly volunteered to convene. 
Pancake Breakfasts – Last one until fall is in April.


New Business 
Afternoon Coffee hosted by Parkbridge – Our Committee has been notified about this event to run from 2:30 – 3:30 pm.
Posters for Bulletin Board – Bonnie requested clarification on who does these for Happy Hour and Pancake Breakfast as none were posted recently. It was suggested that Debby & Steve Baxter be asked to clarify.  
Written Procedure for Share the Wealth (STW) – It is process and will be soon available for Event Conveners to give to their volunteers. It was clarified that STW volunteers give the cash to the Event Convener.


Treasurer’s Report
Elly provided the Treasurer’s Report for the month ending 31 January 2020 as follows: 
Opening Balance $6,359.08 Income $1,150.50 Disbursements $1,544.56
Closing Book Balance $5,965.02.
A motion was made by Bonnie and seconded by Ann to accept the Treasurer’s Report as presented. Carried.

Review of Past Events
January 17th Dancing with Doris and Richard - Well received

Review of Projected Events (Check Hall Bulletin Board for Details)
February 22nd Afternoon Delight 3pm – 8pm – Music by Richard 3-5pm, dinner and games to follow – Tickets on sale on Monday February 17th 
March 28th A Little Bit of Irish Dinner Dance – Irish stew dinner and music by the Kitchen Band – Bonnie reports that plans are in progress.
April 20th Volunteer Recognition Lunch – Free meal but no cost ticket will be required. Activities Conveners will be asked to forward names of their regular volunteers who will then receive a free ticket. Karen and Ann to convene.
April 18th Evening Dance – The Persuaders are booked. Light lunch to be served. Elly and possibly Ann to convene.
Tentative plans for other 2020 events were discussed at length.

Board Report
Anne indicated that the next Management meeting is upcoming. 
Anne will clarify if/when Parkbridge is planning a Volunteer Appreciation Wine & Cheese so that we can move ahead with our event planning. 

A motion to adjourn the meeting was made by Pat and seconded by Rita at 12:10 pm. Carried. 

Next Meeting Date: Tuesday March 10th at 9:30 am 


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Social Committee Meeting 
March 10, 2020    

Present: Elly Allsupp (Acting Chair), Barbara Auger Ann Baker (Secretary), Pat Richards, Bonnie Robbins, Rita Spencer, Debby Winterton. 
Guest: Anne Doan (Vice-President BCRA) 
Regrets: Karen Baxter  

Welcome & Call to Order: Elly welcomed everyone and called the meeting to order at 9:30am.  

Last Meeting Minutes Review and Approval: Minutes of 11 February 2020 were reviewed. A correction made to New 
Business item as follows
Posters for Bulletin Board – Debby will continue to prepare tickets and Steve Baxter to make bulletin board signs.  
A motion to approve the revised minutes was made by Pat and seconded by Rita. Carried.  

Old Business 
There were no items. 

New Business  
Committee Membership – Pat and Ann plan to leave. All others indicated that they are returning. New members will be needed.  

Happy Hour Summer Schedule - April is the last one before summer. The hall will be busy with preparations for the Saturday May 2nd Garage Sale preparations. Discussions took place on holding BBQs in the summer. Details pending.  

Update on Event Convener July 1st – Barb has agreed to convene the BBQ and will ask Audrey to assist with the games. Karen will be asked to convene the parade. Committee members will assist as needed.  

December 12th Christmas Dinner Catering – Elly received dinner quotes from two local caterers and both were costly. A lengthy discussion ensued.  

Share the Wealth (STW) Volunteers
Activities Conveners need to arrange these for each activity. There is few volunteers who signed up on the bulletin board notice. Each convener is encouraged to ask attendees to volunteer so that STW can continue.  
Follow Up Action: Bonnie to make a sign to display on an empty table at activities where STW usually occurs as a way of reminding participants STW will not be available unless there are willing volunteers.  

Updated Resident Telephone List – This list is used by ticket sellers. Since Parkbridge is no longer providing updates it was decided to utilize the ‘Phone List by Lot” version (October 2019) and update it, as necessary, when tickets are purchased.  

Correspondence: None to report. 

Treasurer’s Report 
Elly provided the Treasurer’s Report for the month ending 29 February 2020 as follows:  
Opening Balance $5,965.02 Income $1,673.75 Disbursements $1,397.31 
Closing Book Balance $6,241.46. 
A motion was made by Bonnie and seconded by Ann to accept the Treasurer’s Report as presented. Carried. 

Review of Past Events 
February 22nd Afternoon Delight - Well received. Feedback on games was good. 

Review of Projected Events (Check Hall Bulletin Board for Details) 
March 28th A Little Bit of Irish Dinner Dance – Bonnie reports e to pick up a free ticket. Karen & Ann are convening. 
April 18th Evening Dance – Elly is convening.  
April 20th Volunteer Recognition Lunch – Activities conveners have been contacted and Ann has received some replies with the names of their regular volunteers. The deadline to send in names is April 1st. Each person named is eligible to pick up a free ticket. Karen & Ann are convening. 
Tentative plans for other 2020 events were reviewed.  

Board Report 
Anne indicated that the next Management meeting is planned for April.  
Anne reported that Parkbridge is planning another event in place of a Volunteer Appreciation Wine & Cheese.  

A motion to adjourn the meeting was made by Pat and seconded by Rita at 11:20 pm. Carried.  
Next Meeting Date: Tuesday April 14th at 9:30 am 


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